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Terms of Use | Ichicraft Boards

Date: January 16, 2024
Version: 5.0

Ichicraft Boards can be used to personalize Microsoft 365 and Microsoft Teams. It’s a service of Ichicraft B.V. and these Terms of Use describe the conditions under which Ichicraft Boards may be used. By using Ichicraft Boards you agree to the following terms and conditions.

  1. Definitions

    All capitalized definitions in this Terms of Use, both plural and singular, are defined as indicated in this article.

    1. Agreement: the agreement between End User and Ichicraft and/or Reseller under which Ichicraft and/or Reseller delivers the Software to End User, and of which these Terms of Use form an integral part.
    2. Confidential Information: any non-public information relating to one or all Parties and any information, the nature of which or under the circumstances in which it is disclosed, has been designated by either Party as confidential.
    3. End User: a natural or legal person acting in the exercise of a profession or business, with whom Ichicraft and/or Reseller concludes the Agreement.
    4. End User Registration: the registration process which the End User must complete before he can use the software.
    5. End User Registration Data: all data that is needed to install the Software which is stored in the systems of Ichicraft.
    6. Ichicraft: Ichicraft B.V., with its principal office located at the Rotterdam Building, Aert van Nesstraat 45, 3012 CA in Rotterdam and registered with the Chamber of Commerce under registration no. 76067084.
    7. Intellectual Property Rights: all intellectual property rights and related rights, including, but not limited to, copyrights, database rights, domain names, trade name rights, trademark rights, design rights, neighbouring rights, patent rights as well as rights to know-how.
    8. Parties: End User, Reseller and Ichicraft, jointly (plural) or separately (singular).
    9. Reseller: a natural or legal person acting in the profession or business, with whom Ichicraft has concluded an agreement for the Resale of the Software and with whom End User concludes an Agreement for the use of Software.
    10. Software:  the Ichicraft Boards, including but not limited to (i) the widget board web part, (ii) all individual widgets that are offered alongside the web part and (iii) the Ichicraft Widgets Software Development Kit, developed by Ichicraft to personalize workspaces.
    11. Terms of Use: these general terms and conditions, which form an integral part of each Agreement.
    12. Website: the website of Ichicraft, accessible via the domain ichicraft.com or its sub-domains.

  2. End User Registration

    1. The Software enables End User to install widgets to personalize Microsoft 365 and Microsoft Teams.
    2. In order to use the Software End User must complete the End User Registration.
    3. Ichicraft and/or Reseller will provide End User with the necessary instructions to activate the Software. If End User’s cooperation is required for the activation and/or delivery of the license(s), End User will provide such cooperation. End User will have access to the Software under the conditions and for the duration of the Agreement.
    4. In case of suspected misuse of the Software, End User must notify Ichicraft and/or Reseller immediately.

  3. Grant of license

    1. Upon agreement and payment of applicable fees, Ichicraft and/or Reseller grants the End User a non-exclusive license to use Ichicraft Boards for the duration of the Agreement. This license is limited to one installation within a production environment. The End User may also use the license for development and acceptance environments. The license expressly prohibits sublicensing, selling, or disclosing the Software in any way. All Intellectual Property Rights to the Software remain the property of Ichicraft.
    2. All Intellectual Property Rights to the Software as well as all related information remain the property of Ichicraft (or its licensors). None of these items may be copied or used, except and to the extent permitted by mandatory law.
    3. It is expressly forbidden to:
      1. reverse engineer the source code of the Software or to decompile the Software, except to the extent permitted by mandatory law or applicable open source license;
      2. provide copies of the Software to third parties;
      3. sublicense the Software or otherwise make available the Software to third parties, including by rental, Software-as-a-Service models or otherwise;
      4. modify the Software, except to the extent permitted by mandatory law;/li>
      5. remove indications of Ichicraft as party entitled to the Software or to remove or render illegible any part thereof.

  4. Trial period

    1. The trial period gives the End User free access to the Software from the moment the End User installs the trial version of the Software. The purpose of the trial period is to allow a new End User to try out the Software.
    2. At the end of the trial period, End User will not be able to use the Software until End User concludes a new Agreement for the use of the Software.

  5. Use and misuse

    1. It is prohibited to use the Software in a manner that is in violation of the Terms of Use or applicable laws and regulations. Additionally, using the Software in a manner that may cause hindrance or loss and/or damage to Ichicraft and/or Reseller or any third party is expressly not permitted.
    2. End User shall not access, store, distribute or transmit any material during the course of its use of the Software that:
      1. is libellous, defamatory, insulting, racist or discriminating, or incites hate;
      2. infringes third-party rights, in any case including but not limited to Intellectual Property Rights;
      3. violates the privacy of third parties, in any case including but not limited to distributing third-party personal data without permission or necessity, or repeatedly harassing third parties by providing them with unsolicited communications;
      4. contains hyperlinks, torrents or similar information of which End User is aware or should be aware that it refers to material that infringes third-party rights;
      5. is otherwise illegal or causes damage or injury to any person or property.
    3. If Ichicraft and/or Reseller determines that End User has violated the Terms of Use or applicable laws and regulations, or receives a complaint in this regard, Ichicraft and/or Reseller may take measures to end the violation. These measures may include the suspension or termination of access to the Software.
    4. End User will follow all reasonable instructions issued by Ichicraft and/or Reseller related to the use of the Software.
    5. Ichicraft and/or Reseller may recover from End User any loss and/or damage sustained as a result of violations of the Terms of Use. End User indemnifies and holds harmless Ichicraft and/or Reseller against any and all third-party claims pertaining to loss and/or damage arising from a violation of the Terms of Use.

  6. Availability, maintenance and updates

    1. Ichicraft endeavours to make the Software available at all times but does not issue any guarantees concerning specific percentages of availability or quality. As such, the Software is made available on an “as is” and “as available” basis.
    2. From time to time Ichicraft shall issue updates that can correct errors or improve the functioning of the Software.

  7. Implementation and support

    1. If the Software is sold through a Reseller, the Reseller is responsible for the implementation of the Software. Reseller will (i) assess each End User’s needs via telephone or in person, (ii) recommend the appropriate configurations to End User based upon End-User’s needs, (iii) provide demonstrations and (iv) offer support.
    2. Ichicraft and/or Reseller will provide a reasonable level of support via the contact option made available by Ichicraft and/or Reseller. However, Ichicraft and/or Reseller does not guarantee that all problems or requests made by the End User will be addressed.
    3. Ichicraft and/or Reseller will respond to complaints about the Software as soon as possible, but no later than fourteen (14) days after receipt.

  8. End User Registration Data

    1. Only End User Registration Data is stored in the systems of Ichicraft. All End User Registration Data will remain the property of the End User. Ichicraft will not make any proprietary claims with regard to any End User Registration Data. Upon termination of the Agreement, Ichicraft will return or remove all End User Registration Data.
    2. End User provides Ichicraft with a non-transferable – and as far as necessary for performance of the Agreement – sublicensable license to use the End User Registration Data for the duration of the Agreement, insofar this is required for the provision of Software.
    3. If End User sends information to Ichicraft and/or Reseller, e.g. feedback about an error or a suggestion for improvement, End User grants Ichicraft and/or Reseller an unlimited and perpetual right to use this information for the Software. The foregoing does not apply to information that the End User expressly marks as confidential.
    4. End User warrants and represents that any submission or uploading of (personal) data to Ichicraft is lawful and that the processing of such data in accordance with the Agreement does not contravene any applicable privacy laws and regulations.

  9. Confidentiality

    1. The information that End User discloses through the End User Registration process is in any case Confidential Information.
    2. All Parties will keep Confidential Information strictly confidential and will only use it to the extent necessary for the use of the Software.

  10. Privacy

    1. The personal data to be processed by Ichicraft and/or Reseller in the delivery of the Software are subject to privacy legislation. Ichicraft and Reseller will take into account the requirements of that legislation when processing. Information on how Ichicraft and Reseller handle the personal data of End Users can be found in the privacy statement.
    2. Ichicraft and Reseller will ensure an appropriate level of security in view of the risks associated with the processing and nature of the personal data to be protected. This, however, only if and as far as they are located in the systems or on the infrastructure of Ichicraft and Reseller.

  11. Liability

    1. The liability of Ichicraft and/or Reseller for damage incurred by the End User due to a culpable failure of Ichicraft and/or Reseller to comply with its obligations under the Agreement, or due to an unlawful act committed by Ichicraft and/or Reseller, its employees or third parties engaged by it, is limited per damage-causing incident, whereby a series of connected incidents count as a single incident, to an amount (excluding VAT) equal the amounts that Ichicraft and/or Reseller has received from End User under the Agreement in the six (6) months prior to the damage-causing incident.
    2. The liability of Ichicraft and/or Reseller for indirect damage, including without limitation consequential loss, loss of earnings, missed economies, loss or corruption of (business) data and damage due to business stagnation is excluded.
    3. The liability limitations referred to in this article will however lapse if and insofar as the damage is the result of intentional misconduct or gross negligence on the part of Ichicraft and/or Reseller.
    4. The obligation for Ichicraft and/or Reseller to pay compensation will only arise if End User sends written notice to Ichicraft and/or Reseller of this damage within thirty (30) days of the damage occurring.
    5. Neither Party will be bound to comply with any obligation if the Party is prevented from doing so through force majeure. Force majeure will be deemed to include, among other things, communications or power failures, (distributed) denial of service or other network attacks, riot, insurrection, labor disputes, accident, action of government, restrictions on import and/or export or any inability to perform which is caused by the Party’s suppliers.

  12. Prices and payment

    1. As compensation for the granted license to use the Software, End User is required to pay the agreed upon price as specified on the Website.
    2. The fee payable by the End User consists of a base license and a variable fee. The variable fee depends on the number of users.
    3. The user margin of the number of allowed users of the Software is 10%. If End User requires more users than permitted under the Agreement, Ichicraft is entitled to charge an additional amount afterwards in accordance with Ichicraft’s usual rates.
    4. At te end of the current term End User may request a reduction in the number of users having access to the Software for the following term  as referred to in article 12.2.
    5. All prices are exclusive of VAT (Value Added Tax).
    6. Ichicraft and/or Reseller may amend the price from time to time, by providing End User at least seven (7) days written notice in advance of the price change.
    7. Ichicraft and/or Reseller will yearly invoice End User for the license fees. All payments provided for in the Terms of Use shall be made within thirty (30) days of the invoice date. Ichicraft and/or Reseller may invoice electronically. If Ichicraft and/or Reseller has not received payment within ten (10) days after the due date, and without prejudice to any other rights and remedies of Ichicraft and/or Reseller, the statutory commercial interest, as referred to in Section 6:119a of the Dutch Civil Code, shall accrue on the outstanding amount. Furthermore, End User shall be obliged to pay all the judicial and extrajudicial collection costs, including the costs of lawyers, bailiffs and debt-collection agencies.

  13. Term and termination

    1. The Agreement shall enter into force when End User first uses the Software and will be entered into force for one (1) year and shall thereafter automatically renew for successive periods of one (1) year unless either Party gives the other Party written notice of non-renewal at least one (1) month prior to the expiration of the term then in effect.
    2. Either Party may immediately terminate the Agreement by written notice to other Party, without the requirement for notice of default or judicial intervention:
      1. if the other Party has been granted suspension of payments, whether provisionally or not;
      2. if the other Party is declared bankrupt; or
      3. if the other Party’s company is dissolved or terminated.
    3. Without prejudice to any other rights and remedies hereunder, Ichicraft and/or Reseller shall be entitled to terminate the Agreement if End User commits a breach of any of its obligations under this Agreement and such breach is irremediable or – if such breach is remediable – End User fails to remedy that breach within a period of thirty (30) days after being notified in writing to do so.
    4. The termination of the Agreement shall not relieve either Party of the obligation to pay any fees accrued or payable to the other Party prior to the effective date of termination.
    5. After termination of the Agreement (regardless of reason) End User must cease all use of the Software. In addition, End User must remove all copies (including backup copies) of Software from all computer systems under control of End User.

  14. Amendments

    1. Ichicraft and/or Reseller reserves the right to change or supplement the Terms of Use at any time, if and insofar the amendment is necessary because of (changing) laws and regulations or if it concerns a change of minor importance. In these events, End User is not entitled to terminate the Agreement.
    2. In all other respects, Ichicraft and/or Reseller will endeavour to announce the changes or additions to End User by email at least thirty (30) days before they take effect, to enable End User to take note of them. If End User does not wish to accept a change or addition End User may give notice to terminate the Agreement. Continued using of the Software after the effective date applies as acceptance of the changed or supplemented terms and conditions.

  15. Miscellaneous

    1. These Terms of Use are governed by and construed in accordance with the laws of the Netherlands.
    2. All disputes arising from the Agreement between the Parties shall be submitted to the competent Dutch court for the district in which Ichicraft and/or Reseller is established.
    3. Where the Terms of Use refers to “written” or “in writing”, this also includes e-mail communication provided the identity of the sender and the integrity of the content can be adequately established.
    4. Ichicraft and/or Reseller will be authorised, at any time, to assign, novate or otherwise transfer the Agreement and all its rights and obligations arising therefrom to a third party that acquires the business operations to which the Terms of Use is subject, without the need for End User prior consent. This includes the acquisition of the Terms of Use by Ichicraft.
PERSONAL vs SHARED

Understanding the Differences

Personal Boards: A Unique Workspace For Every Individual

Our Personal Boards feature provides a unique solution for those seeking a bespoke virtual workspace. Personal Boards offer seamless integration of various applications from Microsoft 365 and beyond into a single, unified workspace. Whether it’s your calendar, tasks, files, or Power BI reports to track important metrics—everything can be consolidated on your Personal Board.

As a user, you’re granted considerable control over your Personal Board. You can add, resize, move, and delete widgets according to your work style and needs. You can also edit the personal settings of widgets, create additional Personal Boards, and delete any Personal Board (unless it’s the Home board).

For administrators, Personal Boards offer unique tools to manage the balance between personalization and organization-wide consistency. Admins can limit the personalization options of some widgets that are provided through a Personal Board template. This includes the ability to lock a widget in place, prevent its resizing, or stop its deletion from the personal board. This is particularly useful when offering a personal board as a landing page for the entire organization, allowing users to personalize their digital workspace while ensuring critical information, such as corporate news, remains consistently visible to everyone.

Shared Boards: Designed As Shared Dashboards

Shared Boards emphasize communal collaboration and consistent information sharing. They are designed as shared dashboards, where resources, tools, and updates can be accessible to all relevant users. For example, imagine a News Hub shared board that aggregates and displays news from both inside and outside the organization; it can serve as a central point for keeping everyone up-to-date with the latest updates and developments.

Let’s take another practical scenario. A HR manager wants to share some HR-related reports with his team. With Shared Boards, he can easily create a ‘HR Reports’ board, add relevant widgets such as Power BI reports, or even real-time data widgets connected to the HR system, and share this board with his team. This can significantly streamline the process of report sharing, making sure everyone on the team can access and review the necessary information in a centralized, easily accessible location.

Creating a new shared board can be a seamless process, with companies having the option to provide a template. This ensures consistency in structure, streamlining the setup process for new projects, teams, or even entire departments. What’s more, admins have the power to push a shared board to automatically appear in the navigation, making it readily accessible for users.

One of the main strengths of Shared Boards lies in the level of control they offer to administrators. Defining who can create shared boards allows for a structured and organized approach, ensuring the right balance between creativity and consistency. Moreover, admins can conveniently access and manage these boards across the entire organization from the admin settings of Ichicraft Boards.

In terms of permissions, a Shared Board Visitor can view the board, interact with the content in widgets, and add or remove a Shared Board from their navigation (provided these actions are allowed and it’s not the Home Board). On the other hand, a Shared Board Owner has all the privileges of a visitor, along with additional capabilities. They can add, resize, move, delete widgets, edit shared settings of widgets, manage board access, edit board details, delete shared boards, and publish a shared board. The control of layout and design rests solely with the Shared Board Owners, ensuring the board’s integrity while still allowing collaborative interaction.

Distinguishing Differences: Personal Boards vs Shared Boards

While both Personal Boards and Shared Boards offer unique advantages, understanding their specific differences is crucial for maximizing their potential.

Personal Boards are primarily individual-centric, allowing each user to customize a workspace tailored to their unique needs and preferences. They can integrate applications, manage tasks, and monitor key metrics that are most relevant to them. Personal Boards are centered on fostering a productive, personalized workspace. However, this individual focus does not limit their potential for promoting organization-wide engagement. Administrators can influence Personal Boards by limiting the personalization options for certain widgets. For instance, a company might choose to always have a corporate news widget on each personal board, ensuring essential updates reach every individual. This feature creates a unique blend of personalized experience and consistent corporate communication within the Personal Boards.

In contrast, Shared Boards emphasize communal collaboration and consistent information sharing. They are designed as shared dashboards, where resources, tools, and updates can be accessible to all relevant users. This communal nature makes them ideal not just for team-level collaboration, but also for larger units like departments or even the entire organization. For example, a News Hub Shared Board can serve as a comprehensive information center, capturing all news from within and outside the organization, ensuring everyone has access to the latest updates and developments.

When it comes to control, both types of boards provide users with the ability to add, resize, move, and delete widgets. However, Personal Boards offer more scope for individual customization, including the ability to edit the personal settings of widgets and create additional Personal Boards. Meanwhile, Shared Boards provide extensive administrative control options, allowing admins to define access rights, manage shared settings of widgets, and more.

In essence, while both Shared and Personal Boards enhance productivity and connectivity, they do so in unique ways. Shared Boards aim to unify information and resources, encouraging seamless collaboration on a broader scale. In contrast, Personal Boards provide a more intimate, personalized workspace, that can also host key organization-wide content, creating a perfect blend of individual work style and corporate consistency.

Comparative Overview: Personal Boards vs Shared Boards

To provide a clearer understanding of how Personal Boards and Shared Boards differ across functionalities and roles, we have compiled a comparative table. This overview will help you understand the unique capabilities and overlapping features of both types of boards across the roles of a user, visitor, owner, and admin/organization. This comprehensive comparison will allow you to navigate the features of Ichicraft Boards efficiently, enhancing both individual productivity and organizational collaboration.

Here’s the breakdown of functionalities for each role in both Personal and Shared Boards

Role/Features

Personal Boards

Shared Boards

User

Add/resize/move/delete widgets

Yes

No

Interact with widgets

Yes

Yes

Edit personal/shared settings of widgets

Yes

No

Delete a Board (Not the Home board)

Yes

No

Create additional Boards

Yes

No

Visitor

View Board

N/A

Yes

Interact with widgets

N/A

Yes

Add/remove a Shared Board to/from navigation

N/A

Yes (If allowed)

Owner

Add/resize/move/delete widgets

N/A

Yes

Interact with widgets

N/A

Yes

Edit shared settings of widgets

N/A

Yes

Edit Board access

N/A

Yes

Edit Board details

N/A

Yes

Delete Shared board

N/A

Yes

Publish a Shared board

N/A

Yes

Push a shared board to navigation

Yes (If allowed)

Admin/Organization

Install widgets from the Ichicraft catalog

Yes

Yes

Install custom-developed widgets

Yes

Yes

Create Personal Board templates

Yes

N/A

Create Shared Board templates

N/A

Yes

Change the overall look and feel

Yes

Yes

Configure what content is displayed in each widget

Yes

Yes

Configure the multilingual languages used

Yes

Yes

Analyse the usage

Yes

Yes

Define who can create boards

No

Yes

Limit personalization (push, lock, move, resize) options of widgets

Yes

No

Push a shared board to navigation

No

Yes

Configure categories to group widgets

Yes

Yes

This table illustrates the flexibility and depth of customization offered by Ichicraft Boards. Whether it’s the personalization for individual users or the collaborative spaces for teams, departments, or the whole organization, Ichicraft Boards cater to the dynamic needs of a modern digital workplace.