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Privacy Policy | Ichicraft Boards

We are Ichicraft B.V.. We respect your privacy and private life, but sometimes we need your personal data. In this privacy policy we explain which data we use and how we save, protect and process this data.

This Privacy Policy covers the information we collect about you when you use Ichicraft Boards for Microsoft Teams and SharePoint. Ichicraft, we and us refers to Ichicraft B.V.,  app refers to Ichicraft Boards for Teams and SharePoint.

Information and data a customer shares while using Ichicraft Boards remain within the customer’s Microsoft 365 tenant under existing security policies. Ichicraft Boards does not store or communicate customer data outside of customer’s Microsoft 365 tenant.

What data do we collect and how do we use your data?

When you request information or register a trial through the app, we will ask you to provide basic contact information, we need the following data:

  • Name and e-mail address of the contact person at your company
  • Company Name
  • Number of users using the app
  • Implementation Partner
  • Tenant url

Ichicraft Boards collects basic information for the subscription/licensing tracking and caching mechanism:

  • Date and timestamp of registration and configuration changes

Security

We work hard to protect your personal data from unauthorized or unlawful access, alteration, disclosure, use or destruction. That way, unauthorized persons do not have access to your data. We take the following measures to protect your personal data:

  • Secure network connections with Secure Socket Layer (SSL) technology or a technology that is similar to SSL
  • The access to the data is limited to the persons that need the data
  • The access of the data is secured with two-step verification

How long do we store your data?

We shall store your limited customer data for as long as necessary to fulfil the requested service.

Transfer

We will only process your data within the European Union. We will only process your data outside of the European Union if the country has an effective protection level for your data.

We will never transfer your data to other countries or other parties then described above.

Modifications to this privacy policy

We may update our privacy policy from time to time. When we change this privacy policy in a significant way, we will post a notification on our Website and our App along with the updated privacy policy. We also inform users that are registered with an email address in case of any significate moderation. If you are not registered as user we advise you to visit the Website and this policy regularly.

Your rights

The data we collect is personal. Therefore, you have the following rights:

  • You may request access to the limited customer data we process about you;
  • You may request us to correct, update, shield or delete your personal information in our records;
  • You may request a copy of the personal data we have processed about you. We can – on your request – send this copy to another party, so you don’t have to send the data yourself;
  • You may file a complaint against processing your data;
  • You may file a complaint with the Dutch Data Protection Authority(Autoriteit Persoonsgegevens), if you are under the impression that we process your data unlawfully;
  • You may always withdraw your consent to process your data. We cannot process your data from the moment you withdraw your consent.

Should you have further questions regarding this privacy policy, please contact us via the information below.

Contact information

Ichicraft B.V.
Eleanor Rooseveltlaan 25
2719 AB Zoetermeer
KvK-number: 76067084
info@ichicraft.com

PERSONAL vs SHARED

Understanding the Differences

Personal Boards: A Unique Workspace For Every Individual

Our Personal Boards feature provides a unique solution for those seeking a bespoke virtual workspace. Personal Boards offer seamless integration of various applications from Microsoft 365 and beyond into a single, unified workspace. Whether it’s your calendar, tasks, files, or Power BI reports to track important metrics—everything can be consolidated on your Personal Board.

As a user, you’re granted considerable control over your Personal Board. You can add, resize, move, and delete widgets according to your work style and needs. You can also edit the personal settings of widgets, create additional Personal Boards, and delete any Personal Board (unless it’s the Home board).

For administrators, Personal Boards offer unique tools to manage the balance between personalization and organization-wide consistency. Admins can limit the personalization options of some widgets that are provided through a Personal Board template. This includes the ability to lock a widget in place, prevent its resizing, or stop its deletion from the personal board. This is particularly useful when offering a personal board as a landing page for the entire organization, allowing users to personalize their digital workspace while ensuring critical information, such as corporate news, remains consistently visible to everyone.

Shared Boards: Designed As Shared Dashboards

Shared Boards emphasize communal collaboration and consistent information sharing. They are designed as shared dashboards, where resources, tools, and updates can be accessible to all relevant users. For example, imagine a News Hub shared board that aggregates and displays news from both inside and outside the organization; it can serve as a central point for keeping everyone up-to-date with the latest updates and developments.

Let’s take another practical scenario. A HR manager wants to share some HR-related reports with his team. With Shared Boards, he can easily create a ‘HR Reports’ board, add relevant widgets such as Power BI reports, or even real-time data widgets connected to the HR system, and share this board with his team. This can significantly streamline the process of report sharing, making sure everyone on the team can access and review the necessary information in a centralized, easily accessible location.

Creating a new shared board can be a seamless process, with companies having the option to provide a template. This ensures consistency in structure, streamlining the setup process for new projects, teams, or even entire departments. What’s more, admins have the power to push a shared board to automatically appear in the navigation, making it readily accessible for users.

One of the main strengths of Shared Boards lies in the level of control they offer to administrators. Defining who can create shared boards allows for a structured and organized approach, ensuring the right balance between creativity and consistency. Moreover, admins can conveniently access and manage these boards across the entire organization from the admin settings of Ichicraft Boards.

In terms of permissions, a Shared Board Visitor can view the board, interact with the content in widgets, and add or remove a Shared Board from their navigation (provided these actions are allowed and it’s not the Home Board). On the other hand, a Shared Board Owner has all the privileges of a visitor, along with additional capabilities. They can add, resize, move, delete widgets, edit shared settings of widgets, manage board access, edit board details, delete shared boards, and publish a shared board. The control of layout and design rests solely with the Shared Board Owners, ensuring the board’s integrity while still allowing collaborative interaction.

Distinguishing Differences: Personal Boards vs Shared Boards

While both Personal Boards and Shared Boards offer unique advantages, understanding their specific differences is crucial for maximizing their potential.

Personal Boards are primarily individual-centric, allowing each user to customize a workspace tailored to their unique needs and preferences. They can integrate applications, manage tasks, and monitor key metrics that are most relevant to them. Personal Boards are centered on fostering a productive, personalized workspace. However, this individual focus does not limit their potential for promoting organization-wide engagement. Administrators can influence Personal Boards by limiting the personalization options for certain widgets. For instance, a company might choose to always have a corporate news widget on each personal board, ensuring essential updates reach every individual. This feature creates a unique blend of personalized experience and consistent corporate communication within the Personal Boards.

In contrast, Shared Boards emphasize communal collaboration and consistent information sharing. They are designed as shared dashboards, where resources, tools, and updates can be accessible to all relevant users. This communal nature makes them ideal not just for team-level collaboration, but also for larger units like departments or even the entire organization. For example, a News Hub Shared Board can serve as a comprehensive information center, capturing all news from within and outside the organization, ensuring everyone has access to the latest updates and developments.

When it comes to control, both types of boards provide users with the ability to add, resize, move, and delete widgets. However, Personal Boards offer more scope for individual customization, including the ability to edit the personal settings of widgets and create additional Personal Boards. Meanwhile, Shared Boards provide extensive administrative control options, allowing admins to define access rights, manage shared settings of widgets, and more.

In essence, while both Shared and Personal Boards enhance productivity and connectivity, they do so in unique ways. Shared Boards aim to unify information and resources, encouraging seamless collaboration on a broader scale. In contrast, Personal Boards provide a more intimate, personalized workspace, that can also host key organization-wide content, creating a perfect blend of individual work style and corporate consistency.

Comparative Overview: Personal Boards vs Shared Boards

To provide a clearer understanding of how Personal Boards and Shared Boards differ across functionalities and roles, we have compiled a comparative table. This overview will help you understand the unique capabilities and overlapping features of both types of boards across the roles of a user, visitor, owner, and admin/organization. This comprehensive comparison will allow you to navigate the features of Ichicraft Boards efficiently, enhancing both individual productivity and organizational collaboration.

Here’s the breakdown of functionalities for each role in both Personal and Shared Boards

Role/Features

Personal Boards

Shared Boards

User

Add/resize/move/delete widgets

Yes

No

Interact with widgets

Yes

Yes

Edit personal/shared settings of widgets

Yes

No

Delete a Board (Not the Home board)

Yes

No

Create additional Boards

Yes

No

Visitor

View Board

N/A

Yes

Interact with widgets

N/A

Yes

Add/remove a Shared Board to/from navigation

N/A

Yes (If allowed)

Owner

Add/resize/move/delete widgets

N/A

Yes

Interact with widgets

N/A

Yes

Edit shared settings of widgets

N/A

Yes

Edit Board access

N/A

Yes

Edit Board details

N/A

Yes

Delete Shared board

N/A

Yes

Publish a Shared board

N/A

Yes

Push a shared board to navigation

Yes (If allowed)

Admin/Organization

Install widgets from the Ichicraft catalog

Yes

Yes

Install custom-developed widgets

Yes

Yes

Create Personal Board templates

Yes

N/A

Create Shared Board templates

N/A

Yes

Change the overall look and feel

Yes

Yes

Configure what content is displayed in each widget

Yes

Yes

Configure the multilingual languages used

Yes

Yes

Analyse the usage

Yes

Yes

Define who can create boards

No

Yes

Limit personalization (push, lock, move, resize) options of widgets

Yes

No

Push a shared board to navigation

No

Yes

Configure categories to group widgets

Yes

Yes

This table illustrates the flexibility and depth of customization offered by Ichicraft Boards. Whether it’s the personalization for individual users or the collaborative spaces for teams, departments, or the whole organization, Ichicraft Boards cater to the dynamic needs of a modern digital workplace.